Party rental software that keeps up with your Saturdays
Tables, chairs, tents, linens, inflatables, and concessions, all on one live calendar. Quote faster, book online, and send the crew out with a complete load list.
The problems we hear most from party rentals
Quotes eat your evenings
Every inquiry needs counting, package math, and a careful email. Quote AI drafts it from the customer's message.
Weekends double-book
Two parties, one tent, overlapping delivery windows. Inventory checks the full window, including setup time.
Deposits get chased
Pay takes the deposit at booking and sends balance reminders on its own.
Load lists miss things
Dispatch includes the stakes, sandbags, and extension cords that go with every item.
Your BookedGear setup
Inventory
Counts hundreds of chairs and a handful of tents with the same precision.
Bundles
Table-and-chair sets and party packages price themselves at the best deal.
Quote AI
Turns "40 chairs, 5 tables and a tent for Saturday" into a priced draft.
Dispatch
One sheet per day with every drop-off, pickup, and load list.
Quote AI reads the items and window, Bundles prices the chairs and tables as a set if that's cheaper, and Inventory confirms the tent is free once the morning wedding's teardown buffer has passed.
Try Quote AI on your own inquiryParty rentals: common questions
Does it handle large quantities like chairs and linens?
Yes. Every item has a count, and bookings reserve exact quantities.
Can customers book online?
Yes. BookedGear Sites shows live availability, takes the deposit, and collects the signed agreement.
Also see: bounce house rental software · av rental software · tent rental software · photo booth booking software · event rental software
Ready to stop double-booking Saturdays?
Book a setup call. We load your gear and packages and launch your booking site. $79 a month for your first 12 months, month to month.